Administrative Assistant - Community Development Department
City Of Zeeland City Of Zeeland Zeeland, MI Zeeland, MI Full-time Full-time $21.
00 - $27.
31 an hour $21.
00 - $27.
31 an hour 5 days ago 5 days ago 5 days ago Community Development Department - Administrative Assistant Supervised By:
Community Development Director Supervises:
May guide the work of other assistants as assigned General
Summary:
Under the supervision of the City Community Development Director, coordinates administrative operations, serves as permit technician, and performs day-to-day administrative functions.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions.
These examples do not include all the duties which the employee may be expected to perform.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Manage day to day administrative functions of the office.
Respond to inquiries from callers and visitors providing information using initiative and independent judgment.
Assemble and provide technical information regarding department policies, procedures, and regulations.
Process and maintain departmental records:
permits, minutes, zoning ordinances, inspection records, ordinance enforcement files, planning commission and appeal board applications.
Process permit applications:
building, electrical, land use, mechanical and plumbing.
Serve as secretary to a number of boards and commissions:
Planning Commission, Construction Board of Appeals, and Zoning Board of Appeals.
Attend meetings, conduct administrative functions, and represent the department Director in his/her absence.
Performs related work as required.
Required Knowledge, Skills, Abilities and Minimum
Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Two years college education in business administration or related field, or equivalent work experience.
Considerable knowledge of municipal services, policies and procedures.
Considerable knowledge of applicable terminology, laws and regulations.
Considerable knowledge of modern office practices and procedures.
Thorough knowledge of MS Office/Office 360 and ability to quickly learn new applications.
Ability to communicate and work effectively with others.
Ability to prepare accurate records, reports, and legal documents.
Ability to plan, organize and perform administrative work independently.
Ability to perform mathematical computations quickly and accurately.
Initiative and resourcefulness in handling public contacts and complaints.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to use hands to handle, or feel and reach with hands and arms.
The employee is occasionally required to stoop, kneel crouch or crawl; and travel to other locations.
The employee must frequently lift and/or move objects of light weight.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
While performing the duties of this job, the employee primarily works in a business office setting with some occasional field investigation relating to complaints or known ordinance violations, or other outdoor assignments.
The noise level in the work environment is usually minimal.
Job Type:
Full-time Pay:
$21.
00 - $27.
31 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Tuition reimbursement Schedule:
8 hour shift Day shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
00 - $27.
31 an hour $21.
00 - $27.
31 an hour 5 days ago 5 days ago 5 days ago Community Development Department - Administrative Assistant Supervised By:
Community Development Director Supervises:
May guide the work of other assistants as assigned General
Summary:
Under the supervision of the City Community Development Director, coordinates administrative operations, serves as permit technician, and performs day-to-day administrative functions.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions.
These examples do not include all the duties which the employee may be expected to perform.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Manage day to day administrative functions of the office.
Respond to inquiries from callers and visitors providing information using initiative and independent judgment.
Assemble and provide technical information regarding department policies, procedures, and regulations.
Process and maintain departmental records:
permits, minutes, zoning ordinances, inspection records, ordinance enforcement files, planning commission and appeal board applications.
Process permit applications:
building, electrical, land use, mechanical and plumbing.
Serve as secretary to a number of boards and commissions:
Planning Commission, Construction Board of Appeals, and Zoning Board of Appeals.
Attend meetings, conduct administrative functions, and represent the department Director in his/her absence.
Performs related work as required.
Required Knowledge, Skills, Abilities and Minimum
Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Two years college education in business administration or related field, or equivalent work experience.
Considerable knowledge of municipal services, policies and procedures.
Considerable knowledge of applicable terminology, laws and regulations.
Considerable knowledge of modern office practices and procedures.
Thorough knowledge of MS Office/Office 360 and ability to quickly learn new applications.
Ability to communicate and work effectively with others.
Ability to prepare accurate records, reports, and legal documents.
Ability to plan, organize and perform administrative work independently.
Ability to perform mathematical computations quickly and accurately.
Initiative and resourcefulness in handling public contacts and complaints.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to use hands to handle, or feel and reach with hands and arms.
The employee is occasionally required to stoop, kneel crouch or crawl; and travel to other locations.
The employee must frequently lift and/or move objects of light weight.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
While performing the duties of this job, the employee primarily works in a business office setting with some occasional field investigation relating to complaints or known ordinance violations, or other outdoor assignments.
The noise level in the work environment is usually minimal.
Job Type:
Full-time Pay:
$21.
00 - $27.
31 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Tuition reimbursement Schedule:
8 hour shift Day shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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